Announcement of Opportunity
Effective 25 August, 2009, XMM-Newton observing proposals were
solicited in response to the Ninth Announcement of Opportunity, AO-9.
A letter from ESA's Director of Science and Robotic Exploration, inviting you to
participate in the Ninth Call for Proposals, is available in electronic
for XMM-Newton AO-9 proposal submission
was 9 October, 2009, 12:00 UT
Important changes for AO-9 relative to earlier Calls
Resubmission of Large Programs
Some Large Programs approved in previous AOs may have failed to achieve
the original scientific goal due to enhanced background radiation and the PI
may want to request additional observing time. In this case the proposal shall
be flagged as "resubmitted" and be identified as "Large Program" type,
regardless of the total time requested in the current AO.
See section 5.2.2
of the Policies and Procedures document.
Proposal Submission Documentation
The following AO-9 documentation is available:
The XMM-Newton SOC highly recommends the use of:
|Letter by the Director of Science and Robotic Exploration announcing AO-9
|Policies and Procedures for the XMM-Newton AO-9
|XMM-Newton Users Handbook (UHB)
XMM-Newton Scientific Justification LaTeX Template
(Scientific Justification must not exceed 4 pages, 5 pages for
Large and Very Large Programs)
the on-line documentation because it contains updated links to
references in the text
the Scientific Justification LaTeX Template
|Key milestones for AO-9 are:|
| Announcement of Opportunity || 25 August 2009 |
| Due date for Proposals || 9 October 2009 (12:00 UT)|
| Final OTAC approved programme || late December 2009 |
|For approved proposals only:|
| Start of Phase II proposal submission || 11 January 2010 |
| Closure of Phase II proposal submission || 5 February 2010 |
| Start of AO-9 observations || May 2010 |
Approved AO-9 observations are planned to be performed during the period
May 2010 to April 2011 (approximate XMM-Newton revolutions 1903 to 2086).
Proposal Submission Procedure and Tools
XMM-Newton Proposals were submitted using the XMM-Newton Remote
The following tools are available to assist AO-9 proposers:
Other Useful Links for Proposers
The following links are available to assist AO-9 proposers:
The following external links may also be helpful:
Using the LaTeX Template File
Use of the provided LaTeX
to write the scientific justification is highly
recommended. Proposers may submit their justifications either in one or
two column format. Instructions to activate a specific column format
are provided in the LaTeX template.
Proposal justifications MUST be submitted as one file in Portable Document Format (PDF)
. A PDF file can be
generated from the LaTeX template in one of two ways:
- Use a LaTeX installation which allows you to create PDF files
directly from the .tex file (e.g. pdflatex). Some installations of
pdflatex do not allow you to include postscript figures. In this case
you might use method 2.
Use ps2pdf (preferably version 1.4) to convert a postscript file to PDF:
> latex file.tex
> dvips -Ppdf -G0 -o file.ps file.dvi
> ps2pdf14 file.ps file.pdf
Please take note of the following points regarding the use of the LaTeX
Users must make sure that generated pdf output from the template is
complete both when displayed with a viewer (acroread) and when printed
on paper. LaTeX installations vary greatly and therefore it might not
be possible to get all proposals to come out correctly with a single
text page layout. In some cases the user will have to adjust the
\topmargin=-7mm command in the template to vertically center the text.
The page limit of 4 pages (5 pages only for justifications of "Large
Programs" and "Very Large Programs") includes everything of your
to-be-submitted proposal justification. Sections 4 and 5 (on previous
work and publications) have to be included within the page limit, too.
You are free to include color images in your proposal justification.
Proposals are distributed to OTAC in electronic form. However, the
scientific content of the images should still remain extractable when
displayed or printed in black and white only.
The proposal justification can be created both in single and in
two-column format. Instructions on how to switch between these two
layouts are given in the LaTeX template.
The font size (11pt) is mandatory.
All questions regarding XMM-Newton proposal submission should be
directed to the XMM-Newton