Announcement of Opportunity
Effective 26 August, 2008, XMM-Newton observing proposals were solicited
in response to the Eighth Announcement of Opportunity, AO-8.
A letter from ESA's Director of Science and Robotic Exploration, inviting you to participate in
the Eighth Call for Proposals, is available in electronic
for XMM-Newton AO-8 submission
was 10 October, 2008, 12:00 UT
Important changes for AO-8 relative to earlier Calls
Very Large Programs
Scientific programs requiring more than 1 Msec of observing time are
referred to as "Very Large Programs". These "Very Large Programs" may be
accepted for observation in two consecutive AOs.
Further details are given in section 5.2.3
of the Policies and Procedures document.
Three modes, the "Mosaic mode", the "RGS multi-pointing mode" and the
"pn modified timing mode", may be considered for individual observations
on a best effort basis upon request of the PI (see sections 5.6
of the Policies and Procedures document).
Technical details on the "Mosaic mode" and the "RGS multi-pointing mode"
can be found in section 4.6
of the XMM-Newton Users Handbook.
Proposal Submission Documentation
The following AO-8 documentation is available:
The XMM-Newton SOC highly recommends the use of:
|Letter by the Director of Science and Robotic Exploration announcing AO-8
|Policies and Procedures for the XMM-Newton AO-8
|XMM-Newton Users Handbook (UHB)
XMM-Newton Scientific Justification LaTeX Template
(Scientific Justification must not exceed 4 pages, 5 pages for
Large and Very Large Programs)
the online documentation because it contains updated links to
references in the text
the Scientific Justification LaTeX Template
|Key milestones for AO-8 are:|
| Announcement of Opportunity || 26 August 2008 |
| Due date for Proposals || 10 October 2008 (12:00 UT)|
| Final OTAC approved programme || late December 2008 |
|For approved proposals only:|
| Start of Phase II proposal submission || 12 January 2009 |
| Closure of Phase II proposal submission || 6 February 2009 |
| Start of AO-8 observations || May 2009 |
Approved AO-8 observations are planned to be performed during the period
May 2009 to April 2010 (approximate revolutions 1721 to 1904).
Proposal Submission Procedure and Tools
XMM-Newton Proposals were submitted using the XMM-Newton Remote
The following tools are available to assist AO-8 proposers:
Other Useful Links for Proposers
The following links are available to assist AO-8 proposers:
The following external links may also be helpful:
Using the LaTeX Template File
Use of the provided LaTeX
to write the scientific justification is highly
recommended. Proposers may submit their justifications either in one or
two column format. Instructions to activate a specific column format
are provided in the LaTeX template.
Proposal justifications MUST be submitted as one file in Portable Document Format (PDF)
. A PDF file can be
generated from the LaTeX template in one of two ways:
- Use a LaTeX installation which allows you to create PDF files
directly from the .tex file (e.g. pdflatex). Some installations of
pdflatex do not allow you to include postscript figures. In this case
you might use method 2.
Use ps2pdf (preferably version 1.4) to convert a postscript file to PDF:
> latex file.tex
> dvips -Ppdf -G0 -o file.ps file.dvi
> ps2pdf14 file.ps file.pdf
Please take note of the following points regarding the use of the LaTeX
Users must make sure that generated pdf output from the template is
complete both when displayed with a viewer (acroread) and when printed
on paper. LaTeX installations vary greatly and therefore it might not
be possible to get all proposals to come out correctly with a single
text page layout. In some cases the user will have to adjust the
\topmargin=-7mm command in the template to vertically center the text.
The page limit of 4 pages (5 pages only for justifications of "Large
Programs" and "Very Large Programs") includes everything of your
to-be-submitted proposal justification. Sections 4 and 5 (on previous
work and publications) have to be included within the page limit, too.
You are free to include color images in your proposal justification.
Proposals are distributed to OTAC in electronic form. However, the
scientific content of the images should still remain extractable when
displayed or printed in black and white only.
The proposal justification can be created both in single and in
two-column format. Instructions on how to switch between these two
layouts are given in the LaTeX template.
The font size (11pt) is mandatory.
All questions regarding XMM-Newton proposal submission should be
directed to the XMM-Newton