The Announcement of Opportunity AO12 is closed now
Effective 21 August 2012, XMM-Newton observing proposals were
solicited in response to the Twelfth Announcement of Opportunity, AO-12.
A letter from ESA's Director of Science and Robotic Exploration, inviting you to
participate in the Twelfth Call for Proposals, is available in
for XMM-Newton AO-12 proposal submission
was Friday 5 October 2012, 12:00 UT
Important changes for AO-12 relative to earlier Calls
Joint XMM-Newton/Swift Programme
By agreement with the Swift Mission Project, proposers interested in
making use of Swift time as part of their XMM-Newton
science investigations may submit a single proposal in response to this
XMM-Newton AO. The Swift Project is making up to
300 ks of Swift observing time available to such joint science proposals.
The procedure to follow and the policies that apply are explained below
under "Requesting Joint Programmes" and in section
of the Policies and Procedures document.
Changes in Proposal Categories
The proposal category "Galaxies and Galactic Surveys" has been merged with the category of
"Groups of Galaxies, Clusters of Galaxies and Superclusters" to form the new category
"Galaxies, Groups of Galaxies, Clusters of Galaxies and Superclusters".
Therefore, the total number of scientific proposal categories is now six, rather than
Only two Proposal Types: "Guest Observer" and "Anticipated Target of Opportunity":
In order to simplify the procedure to request the different kinds of proposals and combinations of them, previous proposal
types have been re-defined into only two. Former proposal types like, e.g., "XMM-Newton/Chandra", "XMM-Newton/VLT(I)",
"XMM-Newton/HST", "Large Programs", "Large & Joint" or "Triggered & Large" and "Triggered & Joint", do no longer exist.
Now the "Guest Observer" proposal type covers the majority of proposals (see section
5.2.1 of the Policies and Procedures document),
and requests for them being as well Large, Very Large or Joint programmes can be added and combined as explained below.
The only other proposal type is now "Anticipated Target of Opportunity", which includes the previous "Triggered Observations"
proposal type as explained in the following item.
"Anticipated Target of Opportunity" Proposal Type:
In addition to the "Guest Observer" proposal type, the new type "Anticipated Target of Opportunity" includes
former "Triggered Observations" and Pre-planned Targets of opportunity, "ToOs".
The XMM-Newton Project recognizes two kinds of ToOs: "Anticipated ToOs" and "Unanticipated ToOs", that are described in sections
of the Policies and Procedures document, respectively. "Anticipated ToOs" can be proposed in response to this XMM-Newton AO,
following the instructions provided in section
Requesting Large and Very Large Programmes:
Scientists proposing for Large or Very Large Programmes (described in sections
of the Policies and Procedures document, respectively)
have to flag their proposal as "Large Programme=Y" in the "Cover Page" of the RPS.
A Large Programme requesting more than 1 Ms automatically becomes a Very Large Programme.
Requesting Joint Programmes:
Scientists applying for a Joint Programme with Chandra, VLT(I), Hubble Space Telescope or Swift (see section
of the Policies and Procedures document) have to indicate this in the "Observation Form" of the RPS.
For each observation the PI has to specify, in addition to the XMM-Newton exposure time and instrument mode,
the exposure time and instrument mode requested for the joint facility. The "Observation Form" provides
specific fields for each of those parameters. The "Chandra Comment" (or similar comment field for every joint facility)
has to be filled with the instrument and mode requested for those facilities, together with any scheduling constraints.
Applying for more than one Joint Programme:
Scientists can apply for more than one Joint Programme, following the rules of the Policies and Procedures document.
This intention has to be marked in the "Observation Form" of the RPS, providing details for each of the requested joint
facilities, as described in the previous bullet.
Applying for Joint and (Very) Large Programmes:
It is technically possible in RPS now to apply for combination proposals, which are Joint and (Very) Large Programmes
at the same time, following the rules of the Policies and Procedures document. Instructions on how to fill RPS to
mark such requests are given in previous bullets in this section.
Proposal Submission Documentation
The following AO-12 documentation is available:
|Letter by the Director of Science and Robotic Exploration announcing AO-12
|Policies and Procedures for the XMM-Newton AO-12
|XMM-Newton Users Handbook (UHB)
XMM-Newton Scientific Justification LaTeX Template
(Scientific Justification must not exceed 4 pages, 5 pages for
Large and Very Large Programmes)
On-line documentation contains updated links to references in the text.
The XMM-Newton SOC highly recommends the use of the Scientific Justification LaTeX Template
(see further instructions at the end of this page).
|Key milestones for AO-12 are:
|Announcement of Opportunity
||21 August 2012
|Due date for Proposals
||5 October 2012 (12:00 UT)
|Final OTAC approved programme
|| mid December 2012
|For approved proposals only:
|Start of Phase II proposal submission
||8 January 2013
|Closure of Phase II proposal submission
||1 February 2013
|Start of AO-12 observations
Approved AO-12 observations are planned to be performed during the period
May 2013 to April 2014 (approximate XMM-Newton revolutions 2453 to 2635).
Proposal Submission Procedure and Tools
XMM-Newton Proposals were submitted using the
XMM-Newton Remote Proposal Submission
The following tools are available to assist AO-12 proposers:
Other Useful Links for Proposers
The following links are available to assist AO-12 proposers:
The following external links may also be helpful:
Using the LaTeX Template File
Use of the provided
to write the scientific justification is highly
recommended. Proposers may submit their justifications either in one or
two column format. Instructions to activate a specific column format
are provided in the LaTeX template.
Proposal justifications MUST be submitted as one file in
Portable Document Format (PDF)
. A PDF file can be
generated from the LaTeX template in one of two ways:
- Use a LaTeX installation which allows you to create PDF files
directly from the .tex file (e.g. pdflatex). Some installations of
pdflatex do not allow you to include postscript figures. In this case
you might use method 2.
Use ps2pdf (preferably version 1.4) to convert a postscript file to PDF:
> latex file.tex
> dvips -Ppdf -G0 -o file.ps file.dvi
> ps2pdf14 file.ps file.pdf
Please take note of the following points regarding the use of the LaTeX
Users must make sure that generated pdf output from the template is
complete both when displayed with a viewer (acroread) and when printed
on paper. LaTeX installations vary greatly and therefore it might not
be possible to get all proposals to come out correctly with a single
text page layout. In some cases the user will have to adjust the
\topmargin=-7mm command in the template to vertically center the text.
The page limit of 4 pages (5 pages only for justifications of "Large
Programmes" and "Very Large Programmes") includes everything of your
to-be-submitted proposal justification. Sections 4 and 5 (on previous
work and publications) have to be included within the page limit.
You are free to include color images in your proposal justification.
Proposals are distributed to OTAC in electronic form. However, the
scientific content of the images should still remain extractable when
displayed or printed in black and white only.
The proposal justification can be created both in single and in
two-column format. Instructions on how to switch between these two
layouts are given in the LaTeX template.
The font size (11pt) is mandatory.
All questions regarding XMM-Newton proposal submission should be
directed to the